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European Workplace Services Coordinator

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Date: 11-Jan-2021

Location: Watford, Greater London, GB

Company: TJX Companies, Inc.

Discovery is at the centre of everything we do. Wherever you find us around the world, if you can think of a product, you can probably find it in our stores. We are part of the TJX Family which includes TK Maxx, and Homesense in Europe and the UK and across the rest of the world you will find us as TJ Maxx, Marshalls, HomeGoods, Sierra and Winners.With variety comes plenty of surprises—our environment is ever-changing, and that’s just how we like it. Every day is an opportunity to discover something new about our business, our partnerships and even something exciting about yourself. Are you ready to Discover Different?

 

 

This is a new role identified to support the Workplace Services (WPS) team across the European function.  Providing dedicated administrative support, coordination of operations and functional projects. The WPS team structure is set up to share best practice and work collaboratively as one team, delivering reliable and consistently high levels of support to the business.  The WPS Coordinator will be the ultimate team player in our structure and key to delivering our functional mission statement and best in class Associate workplace experience.

 

Key Responsibilities

 

Administration & Support    

  • Administrative tasks for functional operations to support organisational effectiveness and efficiency
  • Identify opportunities to continuously improve processes and procedures
  • Assist with researching new initiatives for the workplace environment
  • Support the development of the WPS vision and strategy
  • Take ownership for delivery of team meetings and agenda items
  • Developing close relationships with your colleagues
  • Coordinate with team development and training sessions
  • Records management for service partner contracts
  • Primary contact for service partners, suppliers and contractors
  • Assist with energy management/monitoring
  • Assist with the development and delivery of internal events


Project Administration  

  • Provide general project administration support as and when required
  • Attend meetings to take project briefs
  • Support with arranging quotations for projects
  • Maintain records of project documents and drawings as required
  • Project budget tracking and cost report spreadsheets

 

Functional Finance      

PO’s/Invoices    

  • Functional budget tracking
  • Assist management team with preparing & maintaining WPS budgets
  • Manage invoice queries from internal and external parties
  • Purchase order processing
  • Checking of invoice values vs PO’s/contracts 

 

Skills/Experience/Training

Experience, Skills and Abilities    

  • Builds great working relationships with team and associates
  • Fluent English and any additional languages would be welcomed
  • Great office skills, MS Office software (Excel, Power Point etc.)
  • Knowledge of finance systems i.e. Oracle, SAP etc.
  • Experienced at working in a fast-paced service delivery environment
  • Highly organised and efficient working style
  • Ambitious and keen to develop the role
  • Excellent communicator in written and verbal formats
  • Confident with a strong team working ethic
  • Performance focused with the ability to prioritise, and meet deadlines
  • Proactive and highly motivated with a can-do attitude
  • Takes ownership and accountability for work
  • General Health and Safety experience desirable

#LI-SP1

Come and Discover Different at TJX. From opportunity and teamwork to growth, we think you’ll find that it’s so much more than a job. When you’re a part of our global TJX family, you have the full support of a diverse, close-knit group of people dedicated to finding the greatest deals and fantastic style. Best of all? They have a lot of fun doing it.

 

We care about our culture, but we also prioritise the important things like competitive salaries, solid benefits and plenty of room to grow in your role. It’s our way of empowering you to make your career here.
                          
We consider all applicants for employment without regard to age, disability, gender, gender reassignment, marriage and civil partnerships, pregnancy and maternity, race, religion or belief and/or sexual orientation. 

 


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