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Store Development/Construction Administrator (part-time)

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Date: 31-Mar-2021

Location: Watford, Hertfordshire, GB

Company: TJX Companies, Inc.

Discovery is at the centre of everything we do. Wherever you find us around the world, if you can think of a product, you can probably find it in our stores. We are part of the TJX Family which includes TK Maxx, and Homesense in Europe and the UK and across the rest of the world you will find us as TJ Maxx, Marshalls, HomeGoods, Sierra and Winners.With variety comes plenty of surprises—our environment is ever-changing, and that’s just how we like it. Every day is an opportunity to discover something new about our business, our partnerships and even something exciting about yourself. Are you ready to Discover Different?

 

 

We're looking for an experienced administrator to providing administrative support to the Property Team ensuring the department runs efficiently at all times. You'll be involved in coordinating the raising of purchase orders, Sharefile / Sharepoint administration, booking travel, diary management & maintaining and updating key departmental spreadsheets.

 

Your ability to work cross functionally and on a Pan European level, liaising with internal and external customers at all levels with a professional manner and can-do attitude will ensure your success in this role!

 

This is a part time role for 22.5 hours per week.


Key Responsibilities:

  • Providing administrative support to Facilities Management:
  • Raising Purchase Orders (PO’s) in Oracle for monthly planned and reactive maintenance services to circa 85 contractors. 
  • Updating departmental PO tracker to allow accurate budget forecasting. 
  • Providing administrative support to Construction Project Coordinators:
  • At times of peak workload, holidays and sickness, raising PO’s to allow the Construction programme to adhere to project timelines 
  • Running the weekly ‘invoices on hold report’ from Oracle and downloading into Sharefile for Project Management approval. Liaising with Construction Project Co-ordinators to review any queries or unapproved invoices. Liaising with Expenses Payable to report any open PO’s and ongoing queries. 
  • Timely receipting of invoices once approved to ensure payments to contractors within contractual terms and logging onto project cost sheets to allow Project Co-ordinators to carry out timely reconciliations.
  • Issue of cost sheets to Project Managers bi weekly.
  • Adhoc uploading of final accounts to Oracle and closing of Purchase Orders to ensure accurate financial reporting 
  • Adhoc preparation and issue of release of retention letters, Principal Contractor appointments and red tag permits 
  • Providing administrative support updating key departmental records; on a weekly, monthly or adhoc basis:
  • Maintaining and updating trading store list and contractor list 
  • Updating departmental continuous improvement tracker ahead of and following weekly team review 
  • Maintaining Safe Contractor accreditations in conjunction with external management company 
  • Liaising with external contractors to maintain up to date insurances 
  • Reviewing link supplied by external Health and Safety consultant working with the Project Manager to provide approval and upload against the relevant construction project for future use by Facilities Management (FM) and provide to Legal admin for inclusion in final legal pack
  • Collation of archiving for Building Development and Architectural teams at financial year end 
  • Providing efficient confidential administrative support to departmental AVP’s and their teams, including co-ordinating diaries, arranging meetings and hospitality
  • Book departmental travel in line with business expense policy seeking best value options and relevant approval 
  • Providing departmental support with a move away from network server  storage to Sharepoint and cloud based activity 


Key Skills, Knowledge & Experience

  • Proven experience of working within a busy department
  • Strong communication and organisational skills 
  • Flexible and adaptable with the ability to meet deadlines
  • Ability to manage a fast paced & multi-faceted workload
  • Ability to work with numerous people balancing Urgent v Priority 
  • Advanced knowledge of Microsoft office is essential
  • Sharepoint & Sharefile knowledge an advantage 
  • High attention to detail with the ability to multi-task whilst retaining high levels of accuracy
     

Come and Discover Different at TJX. From opportunity and teamwork to growth, we think you’ll find that it’s so much more than a job. When you’re a part of our global TJX family, you have the full support of a diverse, close-knit group of people dedicated to finding the greatest deals and fantastic style. Best of all? They have a lot of fun doing it.

 

We care about our culture, but we also prioritise the important things like competitive salaries, solid benefits and plenty of room to grow in your role. It’s our way of empowering you to make your career here.
                          
We consider all applicants for employment without regard to age, disability, gender, gender reassignment, marriage and civil partnerships, pregnancy and maternity, race, religion or belief and/or sexual orientation. 

 


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